Use consistent location names
Choose recognizable names for your offices, depots or operating locations. A consistent naming pattern makes filtering and reviewing your fleet easier.
Assign each vehicle a home
Group vehicles by their current location and update that assignment when they move. Review unassigned vehicles regularly.
Share access deliberately
Give team members access to the locations and vehicles they work with. Review shared access when team responsibilities change.
Make updates part of the handover
When a vehicle changes locations, review its documents and upcoming dates as part of the handover. This keeps the record useful to the next person.