Agree on a shared process
Decide who adds vehicle information, who reviews documents and who follows up on renewals.
Organise before uploading
Use one vehicle profile per registration and consistent document categories. Retain originals wherever required.
Give each person suitable access
Share only the records each team member needs. Avoid passing sensitive documents through unnecessary channels.
Review together
Regularly check incomplete records and upcoming dates. Update the process when your team finds a clearer way to work.